Everywhere you appear today, brokerages are attempting to result in the transition to electronic document storage. Data storage information mill happy that will help you spend your hard earned dollars on their own various solutions. Complete systems to handle task vary from just below $10,000 to more than $40,000, with respect to the quantity of storage you want to use, whether you want to store on-site or off-site, the hardware you buy, and lots of other available choices. Starts making that old manila files look great does not it?
Let’s say I said you could easily store all of your documents digitally as well as for free? Let’s say I said that you simply will not need to purchase any hardware? Okay, let’s say I said that the documents could be stored within the most dependable data centers in the world? And just what basically said you could do all of it on your own? I understand… you’d think I had been mad! Which I was crazy. But I am not.
Isn’t it time for that big secret? Are you able to handle it? Okay…. drum roll, please. The reply is Gmail by Google. What? You need to be kidding me! You heard right. Gmail. I fax my documents first to my free efax account (using Faxaway.com) where it converts these to PDF files and emails it well in my experience. Then i forward the documents to my dedicated Gmail account. Due to the quantity of files I save, I open a brand new take into account every year, and also the only a few things i save for the reason that Gmail account are my documents for your year.
I label them by putting the address within the subject type of the e-mail, after which I type what they are called of the several documents in your body from the email which has the attachment. Quite simple. Very clean. So why do I personally use Gmail? Because Bing is the actual with regards to search, with a click of the mouse, I’m able to instantly retrieve any document from the computer with a web connection, after which evaluate it, print it, or forward it.
But exactly how safe are my documents? Well, based on Google Director of Security Aaron Feigenbaum, “All things in Gmail is supported, and supported in multiple data centers. If something happened, users were not sure.” In a long time of utilizing them, I have not lost just one email from the data disaster at Google. Throughout the same period, I have lost lots of documents from my very own computers, servers, hard disk drives, etc.